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Photography Studio Management Software – Making the Right Choice

In the digital age, photography management software has become just as important for professional photographers as a high-end camera and lighting kit. Given the variety of computer programs on the market, it’s a hard choice to make for a startup photo studio. Commercial licenses for professional photo processing applications are often too pricey and have a steep learning curve. Besides, it often turns out that you don’t really need all the features offered by a certain program. So, it will be wise to do some research rather than purchase one of the popular products.


So what should you take into consideration when choosing photography business software? The first and most important thing you need to do is to decide if you only want an image processing tool, regular photo printing software, or some client management instrument for automating your business. There are many other extras you may find useful. Obviously, it all depends on the type of services you choose to provide in your photo studio.

Photography business softwares

To make your professional life easier, we’ve gathered a series of digital must-have tools for beginners and more experienced photographers of different specialties. Make sure to check them out!

Software for Passport & Visa Photo Editing

ID photography is a popular branch for anyone starting a photography business. This type of service is always in demand and helps you master the tools of the trade before trying something more challenging. However, the latest requirements for ID photos are very strict due to the introduction of biometric passports. Photos used there also keep facial biometric information, therefore it is essential that passport and visa photos comply with the recognized international standards. This applies both to the dimensions and to the quality of the photographs.

Perfect photo editing sotware for business
The best ID photo editing software for PC

If you decide to order ID photography software, have a closer look at Passport Photo Maker. This professional application will help you make top-quality passport photos. Its built-in biometric features detection module guarantees that the dimensions of the photo match the official requirements. There is an ID types directory that stores dimensions and guidelines for all common documents of different countries. As a photo studio owner, you’ll like its rich management tools, including integrated order statistics, activity log, price management module, and client database. This toolkit will be a nice and clean decision both for individual photographers and studios with several operators.

Enjoy powerful features of passport photography business software:

  • Make photos for passport, visa, ID card, driver's license, student card
  • Use ID photo templates for 130+ countries - US, UK, Canada, Australia etc.
  • Crop photos in seconds thanks to automatic biometric features detection
  • Export digital photo of the given size or print with cost-saving layouts
  • Create and maintain clients database, view and export orders statistics
Download NowFor Windows 11, 10, 8, 7

Accounting Software for Photography Business

It comes as no surprise that a photography business, like other small businesses, requires tight control and good management. If you need to better organize your schedule, analyze your expenses and profits, and keep all the invoices in one place, you don’t have to outsource this administrative stuff to someone who will ask for an additional fee. Well-rounded photography studio management software will optimize your workflow and let you focus on what really matters.

Softwares for running photography business
Try organizing your workflow with accounting software

Sprout Studio

Sprout Studio is promoted as a universal tool made by photographers for photographers. This software for studio photography will help you understand exactly what's happening in your business. You can see tasks that are due, galleries that are expiring, emails that are going out, payments you've received, bookings you've made, and other valuable information.

PRICE: from $17,00 per month

Pros
  • Built-in bookkeeping
  • Sales photo galleries
  • PayPal integration
  • Direct contact with clients
Cons
  • Pricey studio version
  • No online scheduling

ShootZilla

This web application provides you with a series of workflow-based tools to capture leads, generate reminders, create contacts, manage your working schedule and handle other business-related tasks. In the long run, it’ll enable you to make more shoots in less time and ultimately increase your revenues.

PRICE: from $17,00 per month

Pros
  • Simple interface
  • Built-in calendars
  • Integrated contact form
  • Instant jobs overview
Cons
  • No billing & invoicing
  • No contract management

Pixifi

Pixifi is a web-based and fully customizable solution for freelance photographers and studios. It represents almost everything you need in business management software that not only tracks your customers, emails, incomes, payments and daily appointments but is constantly evolving to get better and more user-centered.

PRICE: from $24,99 per month

Pros
  • Online booking system
  • Appointment scheduling
  • Full-fledged digital contracts
  • Fully customizable
Cons
  • Pricey if compared to rivals
  • Long set-up in the beginning

Tave

Tave is a customizable CRM software that helps keep everything related to your business in one place: contact forms, client database, invoices, questionnaires, workflow system. You can even arrange to-do lists and set deadlines on particular tasks to stay productive. And the software’s lead tracking feature will keep your potential clients engaged by automatically sending them their order status updates.

PRICE: from $21,99 per month

Pros
  • Customizable design
  • Workflow templates for photographers
  • To-do lists and deadlines
  • Lead tracking feature and auto invoice reminders
  • Business communication management
  • Charts of business progress
Cons
  • Steep learning curve
  • Long interface customization

Photo Editing Software

Another type of software needed for a photography business is a multi-feature photo editing program. Even a picture taken by a professional with an expensive camera at a wedding will look more glamorous after certain adjustments in post-production. Sometimes photographers are asked to add some memorable inscriptions or even to assemble a number of images into one gorgeous collage - the easiest and fastest way to satisfy the client’s needs is to equip yourself with a decent photo editor.

Image enhancing softwares
Image editing software is an essential tool for photographers

Adobe Lightroom Classic CC

Despite numerous photo editors introduced into the photography market in recent years, Lightroom Classic remains the category-defining photo workflow application offering pro digital photographers a slick way to import, organize and edit their pictures. It’s a complete package of top-notch tools and brushes so you’ll be able to make all the necessary adjustments in just one program.

PRICE: from $9,99 per month

Pros
  • Convenient photo management
  • Face recognition technology
  • Effective masking tools
  • Connected mobile apps
Cons
  • No layer editing
  • Slow import

DxO Photolab

The professional photography studio editing software developed by DxO is totally worth your attention if you’re looking for ways to automate the process of picture retouching. DxO Photolab offers you automatic RAW conversion, lens and camera body-based image correction, unmatched noise reduction, batch processing, and other innovative image improvements.

PRICE: from $129,00

Pros
  • Auto image processing
  • Smart lighting tools
  • Powerful noise reduction
  • Ability to make local adjustments
Cons
  • High price
  • Long waits for heavy editing

PhotoWorks

This picture editor is a newbie in this list but it has proved to be a universal tool for both home users and professional photographers. The program is easy to use but is equipped with plenty of pro-level features for intelligent color enhancement, portrait retouching, distortion correction, odd objects removal, and other types of photo editing.

PRICE: from $19,25

Pros
  • Auto photo enhancement
  • Unique tool for portrait retouching
  • Smart perspective & lens correction
  • An array of brushes for delicate changes
Cons
  • No batch processing
  • Fewer features in the standard version

ACDSee Photo Studio

ACDSee Photo Studio offers professional-grade tools combined in a comprehensive package. In addition to advanced editing capabilities, this photo editing software has powerful organizing features to keep track of every image even in a massive collection. If compared to its previous version, the program took a step up towards AI-based digital asset management.

PRICE: $99,99

Pros
  • Logical navigation
  • Smart face detection
  • Effective haze removal
  • Advanced layer editing
Cons
  • Quite pricey for beginners
  • Takes a while to master

Photo Printing Services

Producing a perfect digital image is only half the battle as your clients mostly expect to get a printed copy. Although it may be good to use printing services, freelance photographers and studio owners should think about an in-house solution. Photography studio printing software is essential for those who work with large amounts of photos and want to save money for other kinds of improvements.

Smart softwares help save on paper
Photo printing software will be a nice addition to your digital toolkit

FotoSlate Photo Print Studio

FotoSlate Photo Print Studio can solve all of your printing needs. This program lets photographers and home users print pictures and creative designs of different types: ID photos, calendars, scrapbooks, photo albums, and many others. What’s more, it can dramatically reduce the time you spend making print and contact sheet projects.

PRICE: $29,99

Pros
  • Photo sorting tools
  • Clear IQZ for better quality
  • Convenient print layouts
  • Built-in decor elements
Cons
  • No tech-support anymore
  • Few manual adjustments

Print Shop Professional

It was the first desktop publishing program that provided its users with a library of templates, fonts, graphics and photos they could arrange as they pleased. The latest version of Print Shop Professional is designed to offer designers an easy way to put good-looking labels, business cards, calendars, and stationery together. It also has master pages that you can use to give consistency to multipage documents.

PRICE: $39,99

Pros
  • Rich templates collection
  • Ready-made master pages
  • Watermarks included
  • High-quality icons
Cons
  • No import from Word
  • No custom graphs & tables

ArcSoft Print Creations

This multi-faceted program offers plenty of options for printing your digital photo projects. Whether you want to create a simple greeting card or a lasting, hardcover photo book, the print-project software comes packed with a full set of professionally designed templates and layouts for all occasions and in all kinds of styles. The presentation of your photo project on paper will be no problem at all since the software provides layouts of different sizes.

PRICE: $29,99

Pros
  • Photo and text editing tools
  • Plenty of output features
  • Nice user-friendly interface
Cons
  • Confusing setup
  • More suitable for basic use

If you’re planning to upgrade your photo studio software or take your first steps into photography business, check out user reviews to make sure you get the program you bargained for. Consider all the pros and cons of each software in your wishlist, decide what features are a must-have and what is unnecessary for you at this stage, plan your budget and buy the program that will eventually return your investment.

Wondering if there’s all-in-one software to save professional photographers the trouble? Passport Photo Maker can be highly recommended as ID photography studio business software as it combines most features provided by three different types of programs: accounting, editing and printing.

In addition to image processing and ID photography specific features, the app has a series of tools for order management. It allows you to set prices for various services, such as saving a photo, printing a photo, saving a print layout, burning photos to CD etc. There is convenient order statistics which can be exported to a spreadsheet. Note that the commercial license for this software is good value compared to most similar products, and it can be even more affordable with multi-user licenses.

Looking for a handy tool for your passport
and visa photography business?
Download Passport Photo Maker today and try it for free!
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Compatible with Windows 10, 8, 7, Vista, XP
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